When applying to most colleges, your need to submit 3 things: your application, transcript and test scores. Some schools will require an essay, and/or letters of recommendation, but almost all will want your transcripts. This seems like a simple request, but can hold up the process if done incorrectly. Here are some tips to follow when submitting your transcript:
It starts with you!
I want to help you get into school. So do your parents, teachers and principals, but that doesn’t mean we can request your transcript. This confidential educational information can only be requested by you. Make sure to review your school’s policy on how to request transcripts, the costs and how long it takes for them to be sent. Always do this early instead of waiting for the deadline.
Research your method of delivery
Just because your school has a fancy new system for sending transcripts electronically doesn’t mean the university you’re applying to can accept them in that form. UST can accept electronic transcripts, but when in doubt, visit a school’s website or call their admissions office to verify.
If they can’t accept them electronically, you can mail in your transcripts. Just make sure to check the address, as they may need to be mailed to a specific department or post office box number.
Some may allow you to drop off them off in person. If so, make sure it’s signed and in a sealed envelope. If you receive an unsealed envelope, talk to your school’s Registrar’s office and get a new one. It’s always a good idea to request a few extra copies to have. Remember not to open your extra copies.
Dual credit means dual transcripts
Just because you’re getting credit towards high school graduation doesn’t mean you won’t need to submit your transcript. Universities will require ALL of your academic information. While UST will only use your high school GPA for scholarship consideration, we cannot review your file until we receive all your official transcripts. Make sure you request official transcripts from all the colleges where you’ve earned credit. This will NOT make you a transfer student, regardless of hours, but is still important for use in admissions consideration and class credit.
Trust but verify
As an admissions counselor, I will be regularly checking to see if your transcript arrived. That being said, I love it when I get a follow-up call or e-mail letting me know a transcript was submitted. Not only does it make things easier on me, it makes my review of your file much faster. This also helps you, and gives you time to re-request any material that didn’t arrive.
There’s always one last request
So, we received your application, transcript, test scores, and any additional documentation we requested. After careful review, we offered you admission to the University of St. Thomas. Now, in May, after signing your housing contract and enrolling in classes, you get a call from me requesting a transcript. That’s because we need your FINAL transcript, the transcript that includes all of your grades from all of your classes as well as your graduation date. We’re not going to revoke admission, but it’s required to be on file before you can enroll in your second semester of classes.
Submitting your transcript should be one of your easiest steps if you follow my advice. You don’t have to study to submit your transcript, so do it early and be one step closer to college!